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Now Hiring: Parade Operations, Manager  (The closing date for the Job Vacancy is November 30th, 2016.)

 

JOB DESCRIPTION

 

POSITION:   Parade Operations, Manager

    8 months Contract January-August

 

JOB SUMMARY: Reporting to the Chief Administrative Officer, the incumbent is responsible for the efficient planning and execution of Parade for the Scotiabank Toronto Caribbean Carnival and the events outlined in the Summary of Responsibilities.  The incumbent is also responsible for the management, supervision and execution of the of Junior Carnival Parade and Grand Parade activities.

 

 This is a multi-dimensional position which requires an individual who is a self-starter, with strong written and verbal communications skills and the ability to relate to the many different entities involved in the planning and execution of the Festival.

 

SUMMARY OF RESPONSIBILITIES:

 

 • (a) The Junior Carnival, ensuring that:

 • Liaise with Festival Administrator to ensure all permits and Licenses are obtained.

 • Receive all non-competitive guest bands applications and fees and determine in conjunction with CAO which applications are to be accepted for the parade.

 • Meetings with City of Scarborough, and all the relevant authorities e.g. Police, EMS, Fire Services, Transportation, Malvern Community, Parks Recreation and Forestry etc.

 • Liaising with bandleaders relative to junior parade planning and execution.

 • Work closely with the Events Logistics Execution Manager to ensure that Logistical arrangements are successfully completed and Executed.

 • Prepare all approved entertainment contracts for the Jr. Carnival Parade

 • Work closely with OCPA to present the Junior Showcase performance after the parade

 • Responsible for communication to residents in the Scarborough and Toronto areas advising of the date and time of the event in writing and distribution of letters.

 • Work closely with Festival Administrator and Event Manager assigned to Jr Carnival Parade.

 

(b)   The Carnival Grand Parade including:

 • Liaise with the Festival Administrator all permits and Licenses pertinent to the parade are obtained.

 • Receive all non-competitive guest bands applications and fees and determine in conjunction with CAO which applications are to be accepted for the parade.

 • Meeting with the Police Special Events Unit, EMS, and Fire Department on matters of parade security.

 • Liaising with bandleaders and steelbands relative to parade planning and execution.

 • Parade staging including site plans pertaining to parade flow, preparation of facilities pertaining to parade flow, permits, judging, mas’ bands assembly crew, midpoint/steelband exit crew and related marshaling activities.

 • Work Closely with Festival Administrator and Event Managers Assigned to the Grand parade.

 • Responsible for communication to residents in the Scarborough and Toronto areas advising of the date and time of the event in writing and distribution of letters.

 • Work closely with the Festival Events Logistics and Execution Manager to ensure that Logistical arrangements and supplies are successfully completed and Executed.

 

 • Represent FMC at the city Liaison Committee meetings and FMC and Stakeholder meetings when required to do so.

 •  Interfacing with Stakeholder Organisations namely TMBA,  and OSA (this deliverable includes the rules and regulation document) In collaboration with the CAO, preparation and presentation of a high level pro-forma event plan no later than (14) fourteen days prior to each event listed

 • To provide to the CAO the ongoing operational reports comparing plan versus actual at predetermined intervals.

 • Prepare all approved entertainment contracts for the Parades.

 • At all times, to adhere strictly to FMC’s Methods, Policies and Procedures to prepare a comprehensive events report within 21 days after the completion of the final Toronto Caribbean Carnival event.

 • Ensure the following is adhered:

 • Logistical deliverables met according to the agreed plan

 • All Parades started and ended according to the stipulated time

 • All performing bands, both mas’ bands and steelbands must exit the CNE Compound prior to 5.00pm on parade day on to the Lakeshore Blvd.

 • There must be a clear and smooth flow of bands along the parade route throughout parade day.

 

COMPETENCIES:

Self-starter, flexible, energetic and motivated.

Microsoft Office suite, including Word, Excel and PowerPoint, or other similar software package.

Strong Oral and written communication skills, demonstrating customer service orientation;

Strong organizational skills;

Ability to work under pressure with conflicting priorities.

Ability to exercise confidentiality and discretion in all matters;

Ability to work co-operatively with other staff to accomplish team and organizational objectives.

 

SALARY: Commensurate with Experience.

 

RESUME:

 

Interested applicants should submit their resume to the FMC office no later than November 30th, 2016

 

Resume can be email to [email protected] attention Festival Administrator with the subject line “Parade Operations Manager”.